As an interior designer, a lot of time and passion goes into designing and giving expert advice. If deadlines aren’t met, the client is not informed in a timely manner or details about a discussion have been forgotten, it is easy to become disheartened.
A project management tool should primarily ensure that your tasks can be structured properly, so that a clear overview can be maintained.
Still, everyone plans their projects a little differently. Some people like to organise and manage all their tasks in lists. On the other hand, some people need the option to view and move all to-do’s in a Kanban board and some require visual project planning options. There, they can create dependencies between the individual tasks and additionally plan the tasks with the help of a timeline – this is very practical to a lot of people.
We believe there is one thing we can all agree on: planning projects should be simple and fun.
We spoke to Andrea, an interior designer, about awork. Not only does her job require her to plan many projects, it is also important to have an excellent sense of good and meaningful design. And let’s be honest: details aren’t just details in this case; they are the design.
Andrea Franke is the head of innenArchitektur Federleicht in Munich. Andrea and her team opted for smart project management with awork and now they can no longer do without it. In our user story, they tell us what they like the most, why the integrated time tracker is so practical to them, and in what way the visual planner makes organising their projects easier.
Thank you for coming to this interview! We are pleased that you wish to share your experiences with us. Could you quickly introduce yourselves? What exactly is it that you do?
We are a team of three interior designers and two freelance designers, and we offer design concepts, as well as assistance for interior design and its implementations in the following fields: office, retail, private homes, hotel and catering.
For what reason did you pick awork as your project management tool?
Mostly because it’s fun! The visual design is just brilliant. It gives us a great hourly overview per individual project that we can then bill to the client. We always get quick and friendly feedback on our questions and suggestions for improvement; the platform is constantly evolving. We are pleased with the new visual planning tool for our time management and construction period coordination.
Did you use any other project management software in the past or how did you organise yourselves?
To some extent, we worked with Excel sheets and before that we used Microsoft Project. We always found it to be too chaotic and complex for our application in the office.
How important are agile working methods to you? And can you put these into practice using awork?
Since we are a small team, we always work with each other closely. Everyone takes up project responsibility and helps out when and where it is needed. This is why being able to quickly divide tasks is so great. Additionally, the app is very useful as we often work while on the move and in different locations.
As an interior designer, you have good sense for design and aesthetics. What were your first impressions of awork?
We love the playful elements, such as the stopwatch and the colours.Andrea Franke on the design of awork
awork is clearly structrured and you quickly find your way around it, as the design isn’t cluttered or too detailed.
How does team communication work for you in awork?
The hours spent on projects are tracked across the whole team and tasks are distributed among the team members. We find the ability to write comments within individual tasks and archive documents especially practical.
What are you using awork for at the moment, or rather what does your workflow look like?
awork is saved as the homepage within our browser and we automatically log in every morning. Since we often switch between projects, we find the stopwatch really useful. In the evening, we then review whether or not the hours match. Through the predefined hour limit, we can easily keep an eye on the hours spent on projects across the whole team.
Could you give us any examples of projects that you manage in awork?
If a project has with several phases (i.e., draft, detailed planning, execution), these can be made into individual tasks in order to keep track of the remaining workload. The timeline found in the visual planning tool makes things even easier for us.
What are your favourite features?
The stopwatch and the fact that you can just drag your hours using the mouse. So easy! Of course, the most important thing for billing is the time sheet report with comments. What we have done is then clearly broken down for the client and we get fewer questions.
Have you noticed any improvements in regard to your workflow?
As a result of tracking our hours in detail and them being automatically summed up, we have a better overview of everything. Finally, no more chaotic Excel sheets!